review-done.com — automate your employee performance reviews

Looking to automate employee performance reviews? I built review-done.com to replace the spreadsheets, lost emails and manual score-averaging with a fully automated workflow — secure links, automatic follow-ups at every stage, and a finished PDF for everyone. Here's the problem it solves and how it works.

Why traditional reviews are a pain

If you've ever run an annual review cycle, you know the drill:

• Fragmented data. Feedback lives in Word docs, email threads and attachments that get lost the moment the cycle ends.
• Calculation nightmares. Managers score on slightly different forms, and someone — usually HR — spends hours manually averaging the numbers.
• The nagging loop. Half the work is just chasing people: "have you done your review yet?" — repeated until everyone finally signs off.
• Zero visibility. There's no single place that shows which reviews are done and which are still outstanding.
• Security risk. Sensitive performance data sits unencrypted in ordinary email inboxes, forwarded around without any control.

None of that is about the review itself. It's about the plumbing — and the plumbing is where all the time goes.

What review-done.com does

review-done.com is an automated review platform. You create a review, and the system runs the whole workflow for you: it sends secure links, follows up with people at every stage, calculates the scores, and emails everyone a finished PDF. No spreadsheets, no chasing, no manual math.

It handles the common review types — annual, performance, achievement, spot reviews and manager feedback — and it's built as a multi-tenant platform, so each company's data is isolated in its own dashboard.

Kicking one off is a single screen: pick the review type, the people and the date, and the platform takes it from there.

How the 4-step workflow works

The process is deliberately simple. Four steps, and the system drives each one:

1. Initiate. You sign up and create a review. The staff member immediately gets a secure, OTP-protected link — no account needed on their side.
2. Self-assessment. The team member fills in their section. The moment they sign off, the manager is automatically notified.
3. Manager review. The manager adds their feedback and scores. The system calculates the averages and the final result — no manual math.
4. Completion. HR, the team member and the manager all receive a professional PDF copy by email, automatically.

That final step is the one that kills the "nagging loop": nobody has to chase anyone, because the notifications fire on their own at every stage.

The features that matter

• Hands-free workflow. Automated email notifications trigger at every stage, so the review moves forward without you pushing it.
• Professional templates. Use the built-in "best-in-class" review form, or build your own in seconds with the template editor.
• Real-time analytics. One-click CSV and PDF ZIP exports for company-wide reporting.
• Secure access. Hashed, OTP-protected links mean only the right people can see each review.
• Two-factor authentication. Accounts are protected with TOTP 2FA, on top of the OTP-protected review links.
• Bulk import. Bring your whole team in with a CSV so you're not creating reviews one by one.
• Single source of truth. Every review and its full history is stored centrally in one multi-tenant dashboard.

Security, taken seriously

Performance data is sensitive — it's literally people's careers on the line. So the platform is built security-first. Review links are hashed and protected with a one-time password, so a link sitting in someone's inbox can't just be forwarded to the whole office. Accounts support two-factor authentication, and the multi-tenant design keeps each organisation's data isolated from every other's.

Pricing

It starts free, which is a good way to trial it on a real review cycle:

Need more than 500 reviews? There's an enterprise tier with custom contracts for high-volume needs.

Who it's for

Any team that does formal reviews: HR teams, office managers, and business owners who are tired of the spreadsheet-and-email shuffle. It's especially useful if your reviews have ever dragged on for weeks because someone forgot to sign off — the automated notifications are designed to make that stop happening.

Get started

You can sign up free — no credit card, and it takes about a minute to set up. Try it on your next review cycle and see how much of the admin just disappears.

If you give it a go, I'd love to hear what you think. There's a contact form on techgeek.biz if you want to send feedback on what to build next.